set of codes that instructs Word to automatically insert material into a document. Wag and they wag with you, Howl and they put you outside. Technically, a cross-reference in Word is a field, i.e. The drop down menu that you've created where is it located and how is it opened by the officer? Is there a custom command bar button that is clicked, a form control button, etc? Offenses placed in a custom form listbox, this can be done referencing the unique names given to each auto text entry. If you want to automate this further with the names of the various
Now when the template is attached to any document, all the officer has to do is select Insert > Quick Parts > AutoText and they will see the list of offense descriptions to insert. When you close the document you'll be prompted to save the template, and do that. Click that and for the Name field enter the 810.02(3b) or whatever name the officers will know the offense by (it could be 810.02(3b) - Unoccupied Burglary but there maybe a character length limit so just experiment),įor the Gallery select AutoText and for the Save In choose your template name. To "Save selection to Quick Parts gallery".
Pull down on the button for Quick Parts and at the bottom of this list is a selection Once happy with the narrative, select it and click the Insert tab. With your custom template attached to a document, copy/paste/or type the narrative paragraph(s) of text. I am eager to figure this out so that I can save my zone partners and I a ton of time and to also establish uniformity in our reports so there are less kick backs due to overlooked or missing information. Is it possible to have my template load custom offense specific narratives when said offense is selected from the drop down menu?įor example, I select Unoccupied Burglary 810.02(3b) from my drop down menu and below I magically load a narrative I previously prepared below the drop down menu that contain the elements of a burglary report which can now be edited to add I have created a drop down menu for the afforementioned common offenses along with their corresponding statute number to save time when I started wondering Knowledge of word and understand the power it possesses so I began working on a master template. I work for a Sheriff's Office and we constantly type up report after report and have naturally developed and saved low tech templates and narratives for common offenses. This program, written by Word MVP Bill Coan, is capable of automating many of your Word needs.Here is a quick overview of what I am trying to accomplish. If your data substitution needs are more complex, you might consider a third-party add-on for Word, such as DataPrompter.
#How to link text form fields in word update#
I would like to update the default value of some existing form fields with VBA code but I cannot figure out how. With the insertion point in the header, follow these steps: I am working on an Outlook VBA macro that updates existing Word documents.
If you set a name in this field, you can then use the REF field in a header to reference the value of the form field. For instance, if you take a look at the Options dialog box for a text form field, you'll notice that you can set a bookmark name for the form field. One possible workaround for this problem is to place the form fields in the main body of the document and then reference those form fields using regular fields. The problem is that Word doesn't allow form fields (or any form controls) to be placed in headers, footers, footnotes, endnotes, and a few other places. Some of the information that Steve needs entered must appear in the header of the document. When he creates a document based on the template, the form fields indicate what needs to be entered, thereby making it easier for users to create the documents in the format necessary. Steve uses form fields to allow the entry of standard information in some of his document templates.
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